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This SYSTEMIX INC software will let you manage in a simple and efficient way all accounts payable applications in a multi-period, multi-currency and multi-division environment. All the information’s are updated interactively letting you know at all time where you stand.
Data base:
Data base applications will let you define and update:
- tables and environment parameters enabling the system to manage the information;
- supplier master file
Operations
A minimum of entries for a maximum of results. Default values are displayed by the system and can be modified as needed.
- Accrued payables, permitting an interface with received purchase orders
- Payable invoices: to manage entry, modification and deletion of received invoices, wheeler new entries or already updated
- Disbursements, for settlement of received invoices, cheque print or recuperation of manual checks issued
- direct payments,
- to suppliers or non-suppliers without passing through the payable invoice entry
- prepayment of invoices not yet received with entry in supplier account
- postdated check
- payment on account payable
- complete or partial payment
- postdated check
- Check reversal with reentry or not to supplier account
- Check reconciliation of returned checks with currency adjustment entry
- Supplier account management:
- pending invoices
- payment history
Reports and listings
All reports and listings are automatically issued by the system at period end. Although, the user may request any report at any time for the current period as well as for any previous period. Various selection and sort options are offered.
- Accrued payable invoices listing (summary or detailed)
- Purchase invoices journal;
- Pending checks listing;
- Disbursement journal
- Supplier aged account listing (summary or detailed)
- GL account analysis detailed by invoice for all accrued, payables and disbursements
Statistics
Statistical information are retained for years and accessible through on line displays or through reports offering various selection and sort options:
- suppliers / product
- Suppliers
- Product / supplier
- Product
Cost analysis by purchase orders
Produces without any additional effort a cost sheet of received orders from suppliers taking into account all related costs pertaining to these orders:
- control of currency exchange rate
- detail by invoice of all related costs and proportional allocation to products on the order
- duty expenses
- insurance costs
- transportation charges
- total cost
- unit cost per product
Period end
When requesting period end, system will proceed automatically to printing of all required reports, back up of updated files and period increase. If applicable, year end will be detected and all required procedures executed.
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